Hotel Accommodation

All requests of accommodation must be addressed to:

Housing bureau:
O.I.C. Travel srl
Viale G. Matteotti, 7
50121 Florence, Italy
Tel. +39 055 5035370
Fax +39 055 570227

Hotel rooms can be reserved at negotiated rates through the intermediary of the official congress housing bureau O.I.C. Travel.

If you are contacted by any other agency offering housing for the event in Montréal, please note that these companies are not authorized to represent ICGS in any way, nor do they have access to the official room blocks or rates contracted by OIC Travel. 

We strongly recommend to proceed with extreme caution in communication with these unauthorized companies and we invite to avoid providing any personal information.

OIC Travel  is appointed as the sole authorized accommodation booking agent for the upcoming ICGS Congress in Montréal from 6-8 September 2018.

The indicated room/night rates and availabilities are only applicable for reservations received by 6 June 2018, after this date O.I.C srl cannot guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment on a “first come – first served basis”.; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Participants may proceed with the on-line reservation system BOOK HOTEL NOW.

HOTEL Le Westin Montréal price per room x night
Single use room € 220,00
Double room € 241,00

The indicate rates are in Euro, per room per night. Buffet breakfast, taxes and service included.

Room rates based on exchange rate of 01/03/2018.

Agencies or companies in need for group reservations can ask for a specific hotel offer by contacting the Organizing Secretariat O.I.C srl

To secure adequate overnight capacities, hotel rooms for the congress have had to be contracted a long time in advance.  Please note that hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the congress.


Reservations will be confirmed by e-mail only upon receipt of the full pre-payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

You can choose from the following payment methods:

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
OIC Travel srl
Cassa di Risparmio di Firenze, Ag. 1
Viale Matteotti 20r, 50132 Florence, Italy
Charges Bank transfers must not involve charges for the recipient
Transfer reference: The sender’s full name and congress ref. ICGS2018 must be clearly stated in the transfer order so that we can identify you for confirmation

Bank Transfer

As bank payments are not permitted through the online reservation platform, you will need to contact the Organising Secretariat O.I.C srl asking for a personalised reservation offer. The copy of bank transaction must be sent together with the confiramtion of the offer.


Any change or cancellation in connection with hotel accommodation must be sent in writing to OIC srl by Fax +39 5001912 or by E-mail:

Hotels will not accept any changes or cancellations directly.

For individual hotel reservations the paid amounts will be refunded as follows:

  • Until March 30, 2018: only € 25,00 will be withheld for administrative charge only
  • Until June 6, 2018: one night accommodation will be withheld as penalty charge
  • Until July 6, 2018: the paid amount will be refunded with a deduction of 70% as penalty charge
  • After July 6, 2018: no refund will be made for cancellations or last minute changes
  • No-shows and early departures: 100% of the foreseen total amount will be withheld as penalty charge. With no feedback by the client, guaranteed reservations will be held until noon on the following day of the confirmed arrival date.

The above cancellation policy applies to individual bookings only. For group reservations, a different policy will be applied and will be stated in the room reservation contract. 

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.